Advisor Role

Each participating student or group must have an advisor from their school, college, or organization.

Advisors help ensure:

• Students understand contest rules
• Release forms are completed
• Content is appropriate and original
• Submissions meet the 30–60 second requirement
• Shareable URL link to video is accessible and viewable

Advisor Responsibilities

• Review student scripts and concepts
• Ensure no copyrighted material is used
• Confirm all actors have signed releases
• Submit or verify submission of required forms
• Serve as the primary contact for communication

Who Can Be an Advisor?

• Teachers
• Professors
• Club advisors
• Coaches
• Youth program staff

Before Filming

1. ✔ Choose a category
2. ✔ Brainstorm your message
3. ✔ Write a script or outline
4. ✔ Secure an advisor
5. ✔ Gather actors (if needed)
6. ✔ Obtain location permission

During Filming

1. ✔ Keep video between 30–60 seconds
2. ✔ Use original footage
3. ✔ Record clear audio
4. ✔ Avoid copyrighted music/images

After Filming

1. ✔ Add English subtitles if needed
2. ✔ Export in an accepted format
3. ✔ Complete release forms
4. ✔ Submit shareable video URL link and forms by June 30

Supporting Your Students Through the Submission Process

Students may use any platform that provides a shareable URL link to submit their final video. This flexibility ensures that all participants—regardless of school device restrictions or personal technology—can successfully upload their work.

As an advisor, your role is to help students choose a platform they are comfortable with and confirm that their sharing settings allow the contest team to view the video.

Acceptable Upload Platforms

Students may upload their video to any of the following:

• Google Drive — Upload the file, then set sharing to “Anyone with the link can view” or add [email protected] directly.
• YouTube (Unlisted) — Upload the video and set visibility to Unlisted. Students should submit the URL.
• OneDrive — Upload the file and share the link with viewing access or add [email protected].
• Dropbox — Upload the file and generate a view‑only link.
• Any other URL‑based host — iCloud, Box, Vimeo (Unlisted), school cloud storage, or a personal website link are all acceptable as long as the link opens and is viewable.

Required Access Settings

To ensure the judging panel can review the video:

• The link must be viewable without requiring a login from RUHS Public Health.
• If the platform allows sharing with specific people, students should add [email protected].
• Students should test the link by opening it in a private/incognito window before submitting.

What Advisors Should Check Before Students Submit

• The video plays from start to finish.
• Audio is clear and not muted.
• The link opens without requiring a password or school‑restricted login.
• The sharing settings allow viewing by [email protected].
• The link is pasted correctly into the contest submission form.

Advisor Role in the Submission Form

Advisors will be asked to confirm:

• They have reviewed the student’s video.
• The content follows contest guidelines.
• The student has permission to participate.
• The submitted link is accessible and viewable.